Setting up your new school
There are many steps to setting up a new school. Which steps are required depends on the type of school you wish to run using Studyworx.
I will go through each of the admin pages listed on the school admin tool list and explain what each one is for so you can decide which of these features you will need to set up for your school.
Regardless of the type of school you are running you will absolutely need to completely fill out this page. Some of the information may be irrelevant for your school so these can be ignored. There is a help page that can be opened for details on each field on this form.
Do not check the last checkbox on this form until the entire school is setup. You do not want students registering for your school before it is fully set up.
Once you accept students into your school you will no longer be able to DELETE assignments you can only rename them and set them aside in that way.
PLEASE do all you can to prepare your assignments before you accept student registrations.
This is a page every school will need to complete. This is the home of all assignment administration and is really the core of administering a school once the school is created. Before you begin it is important to understand the terms that are used in this section.
Module - This is an organizational unit. You can group assignments into modules. A module could represent a semester or a quarter or simply a group of assignments that for school administration purposes you would like to keep together.
One of the advantages of of grouping assignments together is that you can then create grade reports by module. So for example, if you create a module that includes an entire semester's assignments you can create a report that will give you a grade average for that module(semester in this example).
Assignment - An assignment is a group of tasks (an assignment must have at least one task) that will be graded together. It includes a relative "weight"(how much of the modules grade this assignment represents) and instructions for the completion of this assignment. It also lets you connect the assignment to a scoresheet(a template for grading) and has a place to include any resources(links to documents etc) required for this assignment.
Tasks - A task is just what it sounds like. It is a specific task required for the assignment. As mentioned above every assignment is made up of tasks.
There are four kinds of tasks.
- Text Editor
- Discussion click to learn more about this...
- Charting (only useful for Inductive Bible Study Courses)
- Off-Line Task (This is a special task where the student does the work off-line but the grade is recorded on-line)
Text Editor Tasks
Many tasks are Text Editor tasks. A Text Editor task is basically any task that you can accomplish with a word processor. Templates are used to "pre-load" the Text Editor with whatever is necessary for the task.
For example, it could be a set of questions the student must answer, or a template for a paper they must write, or even a set of detailed instructions with examples. It can be anything really. Instructions for creating Templates will be given later.
Templates must be created prior to students opening the assignment for editing. Once the student begins an assignment changes to the template will not be reflected in the students work, unless the student starts the task over.
This is a task that is done in groups. Topics are created and then each student must comment on the topic as well as students or staff can comment on the comments of others. This type of task operates like an on-line discussion forum.
This task is important to anyone using Studyworx for an Inductive Bible Study program. It has many special properties built in, so do not try to use this type of task for anything else.
Make sure that you select the book of the bible you wish to connect to this task when you create the assignment. If you have forgotten, you can go back and add it in later so all is not lost.
This is really just a place to register the grade for work that is to be done off-line. It is also a good place to give detailed instructions for the task.
If many of your assignments include basically the same set of tasks you can save a lot of work by "cloning" assignments. This makes a copy of the assignment so that all you have to do is give the clone a new name and change any details that are unique to the new assignment.
Cloning Entire Schools
Creating assignments, templates, and tasks is a lot of work. However, the good news is this - once you have done this with one school you can then use that school as a template and "clone" it to create a new school. You can even use your private school as a template for cloning if you wish to work in a safe place until you are ready to create a public school.
Due Time Admin
This is VERY important without setting up due times your assignments will not appear on the list of assignments on the home page. This is often confusing for new school admins.
Due times are set up by module and by "core team"(explained under teams admin). When an assignment reaches it's due time and date the student will no longer be able to edit that assignment until it is graded and returned by the staff.
Due times are based on the time zone you selected when setting up the school. If you have students that you wish to use different due times with, you will need to place them in core teams and then set up the due times for each core team.
Due times need to be set up for each core team. While this may seem tedious in some cases, in others it allows for the same assignments to be used at different times by different core teams. This is particularly important if you want to manage one school but have students with different due times.
Templates are created to pre-load content into your text editor tasks. It is wise to make these in such a way that they can be reused. For example if there is a task that is done on many assignments you can make just one template and connect it to as many tasks as you like. These templates will also be carried over when you clone a new school.
One example of such a task might be a "Notes" template so that students can keep notes with their assignment.
Scoresheets are primarily for your staff. They serve as an outline of the tasks and their relative value. This will be visible in the grading scratchpad while the staff is grading and it functions like a template does for tasks. Again if many of your assignments have a similar structure you can reuse scoresheets as often as you like.
This function is only important for those that are using this program for inductive bible study. This page is where you build a list of observations that are used when charting.
code - This field contains a unique abbreviation for each observation. These abbreviations will appear on the insides of the charts when observations are made.
Name - This is a descriptive name of the observation. This name will pop up when you select the observation from the drop down list.
One more thing before you you are ready...
You will need to have at least one core team set up for anything to really work. Double check this in your teams admin page before you open up your school for registration.
And remember that more thoroughly you set up your school before the students are accepted the fewer problems you will have later.